Capture the reservation
Keep dates, room, guest and price together from the start.
KleidiFlow PMS · Private pilot for independent hotels, rooms and apartments
A simpler PMS for independent hotels and accommodation
Keep reservations, arrivals, guest details and payment status in one practical view for a small accommodation team.
Private pilot for independent hotels, rooms and apartments
Today at the propertyIllustrative example · not live property data
In sync3arrivals
2departures
75%occupied
R1
Arrival prepared14 → 18 Aug
R2
Self check-in14 → 21 Aug
The daily picture
Less time reconciling the day
When reservations, guest messages and payment notes live in separate places, even a simple arrival can require repeated checks.
How it works
From booking to checkout, one shared picture
Prepare the stay
See arrivals and send a secure self check-in link when appropriate.
Keep the team in sync
Use shared records and role-based access for daily decisions.
The product
A practical view of property operations
Reservations in one view
See dates, availability, guest notes, prices and payment status together.
Returning guests
Use stay history to recognise repeat visitors without duplicate profiles.
Fewer booking gaps
Keep room availability and reservation dates connected so conflicts are visible.
Prepare arrivals
Send a secure self check-in link before a guest reaches the property.
Access by role
Give owners, managers and reception staff access suited to their responsibilities.
A useful stay history
Review reservation changes, payments, notes and important actions together.
Who it is for
Built for a small property team
For owners and managers who need a clearer shared picture of a small independent property's daily operation.
The private pilot is not a self-service rollout or a promise that every external channel is already connected.
Learn before deciding
Practical guides before you decide
Understand the options and choose what fits your property, whether or not you use KleidiFlow.
PMS for small hotels and accommodation businesses: what it solves and how to choose
A PMS earns its place when a small team can rely on one view of reservations, rooms, arrivals, guests, and payments. This guide explains what it should solve and what to ask before choosing.
Read the guide →Hotel reservations in spreadsheets: 7 signs your property has outgrown them
Spreadsheets can work well at the beginning. The problem starts when the team no longer trusts one shared view of availability, changes, arrivals, and payments.
Read the guide →PMS, channel manager, and booking engine: what is the difference?
The three systems often work together, but they do not do the same job. Learn which one runs the stay, which connects channels, and which accepts direct bookings.
Read the guide →Security
Clear access to property information
Staff access follows roles, important actions are recorded, and each property's records remain separated.
See whether KleidiFlow fits your property
Book a 30-minute tour to talk through your workflow and the scope of the private pilot.
hello@kleidiflow.com